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Create and update a user

What is a User?

In KanbanBOX a User is an employee or a workstation with a specific role or function in the company. It’s recommended to create a single user for every employee or workstation that uses KanbanBOX because:

  • Every employee has different tasks, role and responsibilities, which means in KanbanBOX different possible uses.
  • KanbanBOX records every single action done and matches to the user, that is directly responsible.
  • KanbanBOX interface is customizable based on needs, with regard on widgets in the home page, email notifications and table filters.

No limits in the number of users. Only Admin users can create, update or delete a KanbanBOX user.

The fields of the user master

Field Description
Name Name of the user, without spaces. KanbanBOX records every single change made and matches it to the user name, to guarantee the traceability of every single action.
Email User email. A mandatory field that set email for user notification. Use a real email address if you want to receive notifications.
The email address is valid
  • Yes, the address can receive emails: email exists and it can receive notification from KanbanBOX.
  • No, the address can not receive email: email is not valid and it can't receive notifications from KanbanBOX.
User type
  • Personal account: the account is used by one person. In this case, Name and Surname of the user will be requested.
  • Shared workstation: the account is used by more people.
Timezone User time zone. Choose the time zone from the list.
Language User language. Choose the language from the list.
Role
  • Read: user can only read the kanban board. For the only-read workstation, can't set new statuses. For production lines, commercial department, etc.
  • Prod: user can read the kanban board and set a new kanban status. For production lines, storekeepers, etc.
  • Plan: user can read the kanban board, set new kanban statuses, change masters data and kanban loops. For purchase department, production manager, logistics manager, etc.
  • Admin: in addition to a Plan's permits, he can manage company settings, set users, modify users settings and update templates. For the Plant Manager, the Production Planning Manager, the Project Manager, etc.
Environment access
  • Production and Test environments: the user has access to both production environment and test environment.
  • Test environment only: the user has access only to test environment. Useful for users testing the integration with company IT systems.
Destination
  • Default: kanban card printing will follow the template settings.
  • Print queue: when printing a kanban card, you send it in print queue.
  • Direct to print: when printing a kanban card, you send it directly to the printer.
Action
  • Default: the kanban card printing will follow the template settings.
  • PDF Download: to download a PDF document with the kanban card directly from the browse.
  • Open PDF file in browser: to open a PDF document directly from the browser in the same window.
  • Open PDF file in a new window: to open a PDF document directly from the browser in a new window.
  • Open PDF file in a popup window: open PDF document directly from the browser as a popup in the same window.
  • Silent print: send the PDF to the default printer without opening the preview.
Filters You can enter filters list and manage their visibility or modify existing filters for a new user.
Actions You can enter actions list and manage their visibility or modify existing actions for a new user.
Password and confirm password You must set a password for the new user. Once logged in, the new user should change it in user settings.
Multi-factor Authentication The Multi-factor Authentication (MFA) is a system to increase corporate security: nowadays it's one of the most effective mechanisms with which companies can protect their digital resources. The MFA protects access to data and to the application, while ensuring easy use for KanbanBOX users. In KanbanBOX, it works by requiring two following verification methods:

  • the password
  • the Google Authenticator app, available for both Android and iOS.

    • Each user can activate the MFA from Settings > User Settings > Multi-factor authentication > Activate Multi-factor.
    API Key External software can read and write information in KanbanBOX by logging into API with the API key, that identifies API with this user.
    Allowed status changes Status changes available for the new user:

  • Default: will follow allowed status changes defined in company settings.
  • Yes: user can set this particular status.
  • No: user cannot set this particular status.

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    How to add new users

    Procedure:

    1. Get in Masters > Users > Add new user;
    2. Fill in the required fields;
    3. To confirm, click Save.

    How to update a user

    Procedure:

    1. Get in Masters > Users > Users list;
    2. In the Users management list, search or filter the user to update and click on Edit user;
    3. After submitting your new data, confirm your changes clicking on Save.

    How to delete a user

    Procedure:

    1. Get in Masters > Users > Users list;
    2. In the Users management list, search or filter the user to delete and click on Delete user;
    3. To confirm, click on the green tick.

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